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Lausanne Marathon - Vitual - 13.10 - 03.11
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Data protection policy 2021

1. Individual responsibility

During his participation, the participant complies with the health rules according to the instructions of the OFSP in force at the time of the race.

The participant complies with road traffic regulations, remains vigilant at all times on all routes. The routes are not monitored. There will be no medical assistance, no road safety, no supplies, and so on. The organizer declines all responsibility in case of problems/accidents.

The participant certifies that he/she is in good health and that he/she is able to play sports and manage his/her effort over the distances he/she has chosen.

The participant certifies that he/she has his/her own accident, health, theft, etc. The organizer declines all responsibility in the event of any accident, damage, theft, damage or other of the participant and towards third parties. The participant decides to participate under his full responsibility. He/she releases the organizer from any problems that may arise before departure, during and after his participation.

Do not take the departure during the night or in case of very bad weather. Participate with the appropriate clothing, the phone charged 100%, a drink, a snack and the route plan.

The bib is not transferable to another person. In case of accident the person who transmitted it will be responsible in case of accident, damage and others.

2. The 2021 Challenge

2. The 2021 Challenge

Therefore, in case of illness, accident, travel and other reasons, the registration fee will not be refunded or deferred. As a reminder in current Swiss law, the terms and conditions are similar to a contract. Therefore, the runner accepts these general conditions at the time of registration. No recourse to the courts can be considered. In case of impossibility to pass on the route for extreme weather reasons or in case of lowering and/or closing of the pavement beyond the control of the organiser; The latter reserves the right to change the programme at any time or to cancel a course. No refunds or deferrals will be made.

3. Data protection policy

3. Data protection policy

The association undertake to adhere to the following data protection principles in the organization and staging of running events.

4. Commitment to the protection of personal data

4. Commitment to the protection of personal data

We attach great importance to the protection of our runners’ personal data. A breach of data protection can result in loss of trust on the part of the runners and the general public and threaten the holding of running events.

5. Data minimization

5. Data minimization

We process no more than the absolute minimum data required for the intended purpose.

For the registration and staging of the running event, we only oblige runners to provide their name, first name, year of birth and address as well as their e-mail address in the case of online registrations.

Other data is collected solely on a voluntary basis and only if necessary for the provision of an additional service.

In the ranking lists only the name, first name, year of birth, place of residence, category and running time are published. The full address is not published. Publication of the ranking lists on the Internet takes place solely on the organiser’s website and the Datasport website.

We delete or archive any data that is no longer required.

6. Transparent information

6. Transparent information

We may assume that by registering, the runners automatically consent to all data processing measures directly involved in the organization and staging of the running event, such as the delivery of start numbers and information relating to the running event.

We inform runners about any data processing not connected directly with the organisation and staging of the running event and about its purposes at the time of registration and on the website.

These include the publication of the data including running time and start number on the Internet and in print media as well as the provision of the data to outside companies.

7. Passing-on of data to outside companies

7. Passing-on of data to outside companies

We only pass on personal data to outside companies which are contractually bound to use the data exclusively for a specific, precisely defined purpose.

We obtain the runner’s prior consent to the passing-on of personal data to outside companies which use the data for their own purposes (photo service, sponsors, newspapers, TV channels, Internet services, etc.).

For this purpose, we refer to the association data protection declaration at the time of registration (whether on paper or via the Internet) and provide further, more detailed information on the website. The data protection declaration and the information on the website are checked regularly to ensure they are up to date and if necessary adapted to the current conditions.

Runners are offered the opportunity to refuse or restrict the passing on of data to third parties.  At the time of registration, we provide an e-mail address as well as our postal address at which the runner can notify us if he or she objects to the passing on of data. Data is only passed on to third parties if no notification is received from the runner.

8. Form in which the data is passed on

8. Form in which the data is passed on

We pass on data in printed form and electronically. Data passed on in printed format is sent by registered mail or handed over personally to the responsible person. In the case of electronic transmission of personal data, we employ encrypted e-mails.

9. Data processing outsourcing

9. Data processing outsourcing

Companies which act for us in the organization and holding of the running events, such as in the areas of time measurement and online registration etc., process the data on our behalf and exclusively for our purposes.

We are obliged by law to check the data processing by these companies and to obtain undertakings from them not to use the data for their own purposes nor pass it on to third parties. We are aware that we are personally responsible to the runners affected for any errors committed by these companies in the data processing.

10. Right of access to personal data

10. Right of access to personal data

Runners have the right to demand information as to what personal data is being processed.

We organise our data processing in such a way that we are able to satisfy the runners’ right of access to personal data within a reasonable period of time. We ensure that data can be corrected or deleted on demand. Access, correction or deletion may only be refused if we are legally obliged to process the data or we are able to assert a compelling interest.

On registration to the running events, we provide an e-mail address and a postal address to which enquiries may be sent.

11. Data security

11. Data security

We take appropriate technical and organizational measures to safeguard our runners’ data from deliberate or accidental loss or corruption as well as from access by unauthorized third parties.

If data is processed by an outsourcing partner such as Datasport or Mikatiming, we make certain that they adhere to, continuously monitor and improve the data security guidelines.

12. Responsibility

12. Responsibility

Responsibility for adherence to this data protection policy rests with every employee who processes data. The organizing committee regularly monitors employee compliance with the data protection policy and punishes improper use and contraventions.

13. Area of applicability

13. Area of applicability

The data protection policy has been adopted by the Association Committee and enters into force upon a decision of the Steering Committee. The full terms and conditions are acquired for the 2021 edition of the Lausanne Marathon taking place from 13 October to 03 November 2021. The Legal Forum in case of disputes is in Lausanne. These Terms and Conditions were established prior to registration opening and are readily available to all prior to payment of registration. This may be requested in writing from the Secretariat prior to payment of registration.